Little
Milton Parish Council
Minutes of Council Meeting held on Monday 20th October 2008
Present:
Cllr.
Cllr.
Cllr.
Mabel Wood
Cllr.
Cllr. David Wakeling
Mr Raymond Fergusson (Parish Clerk)
One
member of the public
14//10/08
Apologies
for Absence: Cllr. Tim Robinson
15/10/08
Declaration of any personal or
prejudicial interests of members
Cllr.
16/10/08
Approval of Minutes
The
Parish Council RESOLVED to approve
the minutes of Parish Council Meeting held on 8th October 2008 as a true record
of the meetings subject to a rewording of minute 10/10/08 which should now read A
council member proposed that the lease should include a suitable clause to
reflect a varying level of rent if the IPS became financially successful. The
Council RESOLVED to consider this
proposal. The minutes were not signed as they would be re-issued with the
agreed change.
17/10/08
Extension to Village
Hall
At
this point in the meeting Cllr Alison Shelton and Cllr
Cllr
Barry Coward took the Chair.
The
Council members RESOLVED to consider the agenda item in the absence of Councillor
Tim Robinson as there was a major concern that a further delay could prejudice
the transfer of the grant to the IPS.
Cllr
Stuart McGill informed the meeting of the Cllr Tim Robinsons thoughts on the
matter and although he would like to incorporate a mechanism to recoup some
costs if the IPS generated significant profits he had no desire to cause the
shop any damage or to jeopardise its grant from SODC.
The
representatives of the IPS were invited to participate in the discussion before
the Council members considered any formal resolution on the matter. There was an
exchange of views on the matter that took some time. A key point made by the
representatives of the IPS was the desire to allow the IPS to be the body that
decided how it wished to distribute any surplus profit towards good causes
for the benefit of the community as this was already part of their constitution.
Equally the Parish Council concern was that there was a need to provide a future
Parish Council a mechanism that would provide benefit to the wider community
through a source of income from the IPS if it was very successful. The
particular proposal that had been included in the Heads of Agreement created a
degree of complexity that was not supported by the IPS.
The
Parish Council recognised the need to ensure that it was consistent in its
representation to SODC and the concept of a periodic review of the ground rent
emerged as a way forward that addressed the forward flexibility in the level of
rent. This appeared to be supported by the representatives of the IPS.
At
this point the Council went back into a formal session.
The Council RESOLVED that a clause stating that the ground rent, within the Heads of Agreement of the lease between the Parish Council and the IPS, should be subject to a periodic review. It was RESOLVED that if the IPS agreed the revised Heads of Agreement that a copy would be sent to Pat Connell at SODC in support of the transfer of the grant to the IPS without the need to convene a further Parish Council meeting. It was agreed that the necessary information would be given to the IPS in time for their meeting on Wednesday 21 October 2008.
Councillor
Alison Shelton and Councillor Stuart McGill re-joined the meeting
18/10/08
Exchange of Information
Councillor
Alison Shelton informed the meeting that a beech tree to commemorate Gareth
Bonner was ready for planting in the recreation ground. Councillor Mabel Wood
suggested that consideration of the soil conditions were necessary for the
healthy growth of the tree.
The
Clerk reported that there had been some vandalism to the meter boxes for the
floodlights for the MUGA and that the matter had been reported to the Police.
19/10/08
Date of Next Meeting
The
Parish Council will meet on Wednesday
12th November 2008 at 8.00 p.m. in The
Pine Lodge Little
The
meeting finished at 9.35 p.m.
Signed
by
Chairman
Date