Parish Council Minutes

Cllr Barry Coward

Cllr. Mabel Wood

Cllr Alison Shelton

Cllr. David Wakeling

Mr Raymond Fergusson (Parish Clerk)

David Turner (County Councillor

One member of the public

01/06/09 Apologies for Absence:

Councillor Tim Robinson, Mr David Turner

02/06/09 Declaration of any personal or prejudicial interests of members

Cllr. Stuart McGill declared a personal interest in the Village Hall and a personal interest in the Lease between the Parish Council and the IPS, Cllr Alison Shelton a personal interest in the Lease between the Parish Council and the IPS and Cllr. Mabel Wood declared a personal interest in the Village Hall.

 

03/06/09 Approval of Minutes

The Parish Council RESOLVED to approve the minutes of Parish Council Meeting and the Annual Parish Meeting held on 13th May 2009 as a true record of the meetings and the Chairman signed the minutes.

 

04/06/09 Matters Arising.

Old Field security

 

The Clerk informed the meeting that he had received an email from Nigel Heptonstall of SOHA that stated the cost of the security fencing behind 26-36 Old Field. There was a request by SOHA for the Parish Council to consider making a financial contribution. The Council RESOLVED that before it would consider making a financial contribution it required assurances from SOHA that the residents affected had been consulted and that they supported the proposals. The Council also required assurances that competitive quotes had been obtained. The Clerk was asked to write to SOHA with the Council’s response.

 

Youth facilities at Milton Common

 

The Clerk reported that the recent map of ‘A guide to the services Oxfordshire County Council provides for you’ incorrectly showed a Youth Club at Milton Common.

 

Slip Road Haseley Road/Gold Street

 

The Clerk informed the meeting that following the OCC Summer Home 2 School newsletter he had contacted OCC in respect of the slip road between Haseley Road and Gold Street. The school had completed all the necessary paper work but the project to restrict the road for pedestrian and cyclists only would not attract any funding as it did not give the necessary return as calculated by OCC. The Council RESOLVED that the Clerk should write to the Head of Little Milton School in an attempt to raise the profile of the project with OCC.

 

New Refuse Collection system

 

The Clerk reported that he had communicated a number of issues with SODC following the collection on June 9th. There had been a degree of non-collection around the village as well as logistical issues within Milton Manor Drive for Verdant. It would appear that some residents had received an incorrect calendar, it should be calendar, and this caused confusion as to what was being collected. Although it would appear that the new system had some glitches it appeared to have had a reasonably successful launch.

 

05/06/09 Youth Facilities

The Chairman informed the meeting that he was progressing the concept of the "Youth Cinema" with the

Village Hall Management Committee.

 

06/06/09 Recreation Ground

The Clerk reported that Sweepfast had carried out deep clean of the carpet court on MUGA on the 30^th May 2009.

 

The Chairman informed the meeting that a RoSPA Inspection of the play-area and MUGA would be carried out in July.

 

07/06/09 Finance

The Council RESOLVED to approve the following expenditure:

08/06/09 Planning

P09/W0313: 16 Old Field: Demolition of existing garage and construction of new lean to garage

The Council noted that planning permission had been granted by South Oxfordshire District Council.

P09/W0492 & P09/W0519/LB: Replacement of two windows and replacement of garden shed

The Council RESOLVED that these applications should be recommended for approval by South Oxfordshire District Council.

P08/W1095: 30 Chiltern View

The Council noted that the appeal that had been lodged with the First Secretary of State following the refusal of SODC to grant planning permission had been upheld by the Inspector and planning permission had been granted

SODC Planning Application Lists

The Chairman informed the Council of the District Council’s intention of stopping the distribution of the weekly receipts list by post and making it available on the website and via email.

 

09/06/09 Lease with IPS

The Chairman reported that due to a technicality the lease had to re-signed and witnessed on behalf of the Parish Council and he stated that he believed that the lease document had now been registered with the Land Registry.

 

The Council RESOLVED to seek a release from the restrictive covenant in respect of the land use for the shop and Post Office. The necessary documentation will be drawn up by Mr Emmett’s solicitors Horwood and James. A copy of the final document is required by SODC before they will release the final 10% of the grant to the IPS. The legal fees will be paid in full by the Parish Council.

 

The Chairman invited Mr Richard Alliston to outline the thoughts of the IPS in connection with the car park and related matters. There was a discussion on the possible car park surfaces, the hedge, the likely requirements for pedestrian access and the general visibility of the site from the A329. It was unclear as to whether planning permission would be required.

The Council RESOLVED the following:

 

The hedge would not be less than three feet in height

A meeting would be arranged with OCC Highways to consider the planning implications of the IPS proposals for the entrance to the car park and any proposals to open up the visibility of the site

The IPS would provided plans that incorporated the car park surface, hedging, car park places and pedestrian access for the parish council to consider at the July meeting or if appropriate at a suitably convened Council meeting.

 

The Clerk asked for clarification on the replacement of the cabinet that houses the meter boxes for the MUGA and Village Hall. The chairman stated that the replacement cabinet was not dependant upon the shop as the meter would be within the building and not linked to the other meters.

 

10/06/09 Correspondence

11/06/09 Power of Well-Being

The Clerk re-capped on the criteria for the Power of well-Being:-

A minimum of two thirds of vacancies on the Council filled at the last Ordinary election

80% of Councillors trained in the use of the Well-Being Power

The Council must have published a statement of intent as to Community Engagement

A qualified Clerk including a pass in Section 7 of CiLCA

 

The Council RESOLVED that it had met all the criteria to allow it to exercise the Power of Well-Being.

 

12/06/09 Exchange of Information

Report from TVE

The Council noted the Report that had been circulated and will consider it at the July meeting

OALC Annual Meeting

The Clerk stated that he had attended the meeting in Kidlington and reported that the presentation on a Parish Council Emergency Plan was something that the Council should consider. He stated that he would produce a paper for consideration at a future meeting

The Clerk reported that he had attended the recent Police Surgery held in the Pine Lodge. The surgery was attended by six residents. The Clerk stated that he had emphasised the need for the Police to give more notice of such meetings so that the information could be included in the Newsletter.

 

The Clerk reported that a resident had highlighted that the mirror opposite Milton Manor Drive, that allows drivers to view traffic coming up the Haseley Road, was ineffective. He stated that the matter had been referred to OCC Highways.

 

Cllr. David Wakeling informed the meeting that he had had a brief conversation with Mr Michael Hue-Williams about the possibility of gifting some trees to the village. The Council noted the comments.

 

13/06/09 Date of Next Meeting

The Parish Council will meet at 8.00 p.m. on Wednesday 8th July 2009 in the Pine Lodge Little Milton unless there is a need to convene any planning or other meetings.

 

The meeting finished at 9.45 p.m.

 

Parish Forum

There were no matters raised.