Little
Milton Parish Council
Minutes of Council Meeting held on 14th October 2009
Present:
Cllr Stuart McGill
(Chairman)
Cllr
Barry Coward
Cllr. Mabel Wood
Cllr
Cllr. David Wakeling
Mr Raymond Fergusson (Parish Clerk)
John
Nowell-Smith (District Councillor)
No
members of the public
01/10/09
Apologies
for Absence:
Councillor Tim Robinson, Mr David Turner (
02/10/09
Declaration of any personal or
prejudicial interests of members
Cllr
Stuart McGill declared a personal interest in the Village Hall and the IPS. Cllr
03/10/09
Approval of Minutes
The
Parish Council RESOLVED to approve
the minutes of Parish Council Meeting held on 9th September 2009 as a true
record of the meeting and the Chairman signed the minutes.
04/10/09
Matters Arising.
New
Refuse Collection system
The
Clerk reported that he had received no recent complaints about the refuse system
and it would appear that the initial teething problems in
Weed
Clearance
The
Clerk informed the meeting that an article had been included in the newsletter
that requested residents to clear weeds growing around their property. The
Council are still waiting on a response from David Turner on behalf of OCC. The
Council RESOLVED to monitor the
situation.
Water
Courses adjacent to Blenheim Lane
The
Clerk stated that he had attended a site meeting with Mr Tim Wilde,
05/10/09
Youth Facilities
The
Chairman had no progress to report
06/10/09
Recreation Ground
The
Clerk informed the meeting that work on a springer in the Play Area had been
scheduled for repair with Broadleaf Joinery. The Council RESOLVED that the Clerk should contact Peter Ilbury as there were
early signs of mole activity on the recreation ground.
07/10/09
Finance
The Council RESOLVED to approve the following expenditure:
Colourplus
– October 2009
£264.32
September
£117.71
£235.42
J A Riddy – repair to two posts on Village Green
£97.75
The Council RESOLVED
to make a donation of £60.00 to Thame and District Citizens Advice Bureau and
declined to support the Sue Ryder Care as it did not meet the criteria that the
Council had instituted for financial donations.
The Clerk informed the
meeting that he had submitted the loan application to the Public Loans Board for
a maximum loan of £15,000 over a maximum term of ten years. He stated that if
approved the Council would need to draw the loan down by 31st March 2010.
The Chairman informed the
meeting that the Clerk had made available the bank reconciliations for review.
08/10/09
Planning
P09/W0378:
Penn House: Extension over existing utility room
The
Council noted that an appeal that had been lodged with the First Secretary of
State following the refusal of SODC to grant planning permission had been
refused by the Planning Inspectorate.
The
Chairman informed the meeting of a forthcoming training session on ‘Planning
Training for Town and Parish Councils’ at SODC on Monday 2 November.
09/10/09
Car Park and other related matters
Cllr Barry Coward reported that he was pursuing the scaled-back option
that had been agreed at the Council meeting in September and had received a
positive response from the contractors. There was a discussion on the
requirements of a designated area to house the refuse bins for the shop, the
village hall and the Orchard although the Orchard have stated that they are
happy with their current arrangements. The Council RESOLVED
to have one site that would be capable of accommodating four Grundon size bins.
The recommended area was towards the five-bar gate adjacent to the recreation
ground.
Cllr Stuart McGill reported that he had spoken with Alan Stone about
repairing and extending the existing barrier to incorporate a wider access. The
matter had been delayed during the harvesting season and the Clerk was asked to
follow-up the matter.
The Council RESOLVED to write to all the existing site users with a view to
forming a user liaison group that would share common issues.
10/10/09
New Village Shop & Post
Office/Post Office Re-Instatement
Cllr Alison Shelton, in her capacity as shop manager, gave a report on
the first month’s trading of the shop. She stated that the support had been
overwhelming from many different sources and that the passing trade was
encouraging. She praised the support of the volunteers who were essential to its
running each day. She reported that the launch party had been well attended.
The Chairman congratulated all those involved with shop and post office
for all their efforts to maintain vital village services.
The clerk highlighted that, although the Council had terminated the
agreement on the old post office, there was still some old stock on the premises
and it was also being accessed early in the morning for bread deliveries. The
Council RESOLVED that the Clerk would
speak to the owner to ensure that he was happy with the arrangement.
The Chairman informed the Council that he had spoken to
11/10/09
Correspondence
SODC:
Invite to presentation on ‘Introducing renewable energy in Village Halls and
community buildings’
The
Clerk informed the meeting that he had sent a copy of the invitation to the
Chairperson of the Village Hall and the Orchard.
OCC:
Invitation to join National Highways Transport Survey
The
Clerk stated that he had completed the online questionnaire on behalf of the
Council.
The
Council noted that the Oxford Greenbelt Network AGM would take place on
Wednesday 11th November in Begbroke Village Hall.
SODC: Consultation ‘BT’s Adopt a Kiosk Scheme’
The
Clerk confirmed that the red kiosk on the village green had a listed building
status and it was unclear as to whether the adoption scheme would apply to
existing listed kiosks. The Council RESOLVED
not to adopt the kiosk but requested that the Clerk sought clarification on this
matter from the District Council.
12/10/09
Exchange of Information
Cllr
Alison Shelton raised a concern about the tree behind the shop as a branch
appeared to be damaged and could be a risk. The
Council RESOLVED that it should be
inspected and the Clerk stated that he would arrange for this to happen
13/10/09
Date of Next Meeting
The
Parish Council will meet at
Parish Forum
There were no matters raised.
The meeting finished at 9.35 p.m.
Signed
by
Chairman…………………………………………………Date…………………………………………