Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)

Who’s who on the Council and its Committees

Website

Newsletter

Free

Free

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website

Newsletter

Free

Free

Location of main Council office and accessibility details

Staffing structure

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

Annual return form and report by auditor

Hard Copy

Per Schedule of charges

Finalised budget

Hard Copy

Per Schedule of charges

Precept

Hard Copy

Per Schedule of charges

Borrowing Approval letter

Hard Copy

Per Schedule of charges

Financial Standing Orders and Regulations

Hard Copy

Per Schedule of charges

Grants given and received

Hard Copy

Per Schedule of charges

List of current contracts awarded and value of contract

Hard Copy

Per Schedule of charges

Members’ allowances and expenses

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

Parish Plan (current and previous year as a minimum)

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Website

Newsletter

Free

Free

Quality status

Hard Copy

Per Schedule of charges

Local charters drawn up in accordance with DCLG guidelines

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website

Newsletter

Free

Free

Agendas of meetings (as above)

Parish Council Noticeboard

Hard Copy

Free

Per Schedule of charges

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website

Hard Copy

Free

Per Schedule of charges

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard Copy

Per Schedule of charges

Responses to consultation papers

Hard Copy

Per Schedule of charges

Responses to planning applications

Hard Copy

Per Schedule of charges

Bye-laws

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Hard Copy

Hard Copy

Hard Copy

Hard Copy

Per Schedule of charges for this section

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard Copy

Hard Copy

Hard Copy

Per Schedule of charges

Per Schedule of charges

Information security policy

To be developed

Records management policies (records retention, destruction and archive)

To be developed

Data protection policies

Schedule of charges )for the publication of information)

Hard copy

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard Copy

Per Schedule of charges

Assets Register

Hard Copy

Per Schedule of charges

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Register of members’ interests

Hard Copy

Per Schedule of charges

Register of gifts and hospitality

Hard Copy

Per Schedule of charges

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

Allotments

Burial grounds and closed churchyards

Community centres and village halls

Parks, playing fields and recreational facilities

Hard Copy

Per Schedule of charges

Seating, litter bins, clocks, memorials and lighting

Bus shelters

Markets

Public conveniences

Agency agreements

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 5p per sheet (black & white)

Contribution to Actual cost 

Photocopying @ 10p per sheet (colour)

Contribution to Actual cost 

Postage

Actual cost of Royal Mail standard 2^nd class

Statutory Fee

In accordance with the relevant legislation (quote the actual statute)

Other