Little
Milton Parish Council
Minutes of Council Meeting held on 14th January 2009
Present:
Cllr.
Cllr.
Cllr. Mabel Wood
Cllr
Cllr. David Wakeling
Mr Raymond Fergusson (Parish Clerk)
John Nowell-Smith (District
Councillor)
David
Turner (
One
member of the public
(Part Meeting only)
01//01/09
Apologies
for Absence: Cllr. Tim Robinson
02/01/09
Declaration of any personal or
prejudicial interests of members
Cllr.
03/01/09
Approval of Minutes
The
Parish Council RESOLVED to approve
the minutes of Parish Council Meeting held on 10th December 2008 as a true
record of the meeting and the Chairman signed the minutes.
04/01/09
Matters Arising.
The
Clerk reported that the pot holes at the entrance to the car park had not yet
been repaired. The Chairman stated that he would take the matter up with Mr John
Riddy as well as seeking an alternative contractor for the work.
05/01/09
Youth Facilities
The
Chairman informed the meeting that the questionnaire had not been distributed.
The Council agreed that it would be better to target household with young people
and a list of possible households had already been drawn up for a previous
exercise. This would be made available to the Chairman.
06/01/09
Recreation Ground
Mr
Mark Willis reported that there was an intermittent problem with the MUGA lights
and that the matter had been referred to the electrician. The other outstanding
matter in respect of the MUGA related to the fitting of a new token box as a
result of vandalism. The box had been purchased and was waiting to be fitted.
There was a discussion on the possible alternatives to the maintenance of the
MUGA surface and the Council RESOLVED
that the Clerk should make some enquiries and report back to the Council.
Mr
Willis highlighted the mole activity and the Clerk reported that he had spoken
with Mr Peter Ilbury who had indicated that he would address the problem.
Mr
Willis requested that the Council replace the existing brick meter building with
something suitable for purpose when the new extension is built by the IPS. The
current unit is inadequate. The Council RESOLVED
that this would be addressed.
07/01/09
Finance
The
Council RESOLVED to approve the
following expenditure:
Colourplus January
Newsletter
£247.13
James
DAlbiac - 3 months rent to 31st March 2009
£75.00
R.Fergusson
Three Villages Car Service (6 months to 31 Dec 08)
£35.00
Brown
& Co Land Registry Plans
£672.75
Morgan
Cole Interim legal fees re Lease with IPS
£1172.50
The
Council declined to support a financial appeal from Oxfordshire Business
Alliance.
The
Council noted a letter of thanks from Air Ambulance Berks/Oxon/Bucks in respect
of a financial donation.
The
Clerk presented the December bank Reconciliations for inspection by Council
members.
The
Clerk presented a budget for 2009-10 and after due consideration by members the
Council RESOLVED to set the precept
at £10,500. The Council set the precept after taking into account the known
levels of income and expenditure and the likely levels of future expenditure.
The Council anticipate that the current levels of reserves will reduce quite
considerably in 2009-10.
08/01/09
Planning
P08/W1347/LB
& P08/W1348:
The
Council RESOLVED that these
applications should be recommended for approval by South Oxfordshire District
Council.
These
applications were revised plans as a result of the applicant withdrawing the
original plans and the Council RESOLVED
that the District Councillor reserve the position that the applications could be
considered by the SODC Planning Committee if the officers recommend a refusal.
09/01/09
Correspondence
The
Chairman read out a letter from
The
Council RESOLVED to circulate the Communities in Control consultation
document on recommended practice on local authority publicity.
The
Chairman read out a briefing document issued by SODC on the new waste service
that is scheduled to start in
10/01/09 Lease between Parish Council and IPS
At
this point in the meeting Cllr
Cllr
Barry Coward took the Chair.
The
Chairman reported that agreement had been reached with the IPS over the Heads of
Agreement but there was an outstanding issue over the restrictive covenant. The
Clerk reported that he had spoken further with Mr Emmett and that on the advice
of his solicitor he had no objection to the proposed development on the site.
The Clerk stated that this matter had been communicated to Morgan Cole. The
Clerk also advised the Council that land registry plans had been drawn up by
Brown & Co. The Council reviewed the plans and RESOLVED
not to allocate specific parking to the lessees of the site as they considered
that such an arrangement was not practical and could prove difficult to enforce.
The Chairman asked Cllr. Stuart McGill if the IPS had any points to make. Cllr.
McGill stated that there was nothing to report on the Heads of Agreement but he
pointed out that any drawdown of the grants was dependant upon a signed copy of
the lease. The Chairman reported that he hoped the Lease would be finalised by
mid February at the latest and hopefully sooner.
11/01/09
Exchange of Information
Cllr.
Barry Coward informed the Council that he would miss the February and March
Council meetings for personal reasons. Cllr. David Wakeling informed the Council
that he would be unavailable for the February meeting. As a result the Clerk was
asked to seek a dispensation from SODC to allow the Council to conduct business
where the Council did not have a quorum of members. This would only be a
potential issue in respect of the Lease between the Parish Council and the IPS.
12/01/09
Date of Next Meeting
The
Parish Council will meet at 8.00 p.m.
on Wednesday 11th February 2009 in The
Pine Lodge Little Milton unless there is a need to convene any planning or
other meetings.
The
meeting finished at 9.40 p.m.
Parish Forum
Mr
Signed
by
Chairman
Date