Little
Milton Parish Council
Minutes of Council Meeting held on Wednesday 12th September 2007 at 8.00pm
Present:
Cllr. Barry Coward (Vice Chairman)
Cllr. Mabel Wood
Cllr.
Mr Raymond Fergusson (Parish Clerk)
Mr
Mr John Nowell Smith (District
Councillor)
One
member of the public
Cllr.
Barry Coward chaired the meeting.
01/09/07
Apologies for
Absence: Cllr.
02/09/07
Declaration of any personal or
prejudicial interests of members
None
03/09/07
Approval of Minutes
The
Parish Council RESOLVED that the
minutes of the Parish Council Meeting, held on 11th July 2007 and 15th August
2007 as a true record of the meetings and the Chairman signed them.
04/09/07
Matters Arising.
Mr
The
speed survey/traffic counts outside Willowbrook Cottage and the Doctors House
have been ordered and it believed that the work was done two weeks ago. However
The
Slow marking on the
The
drain on the
Mr
Peter Ronald of OCC has stated that there is no funding available to support the
possible closure of the slip road from
The
problem of surface water on the slip road from
HGV
Survey on A329
Mr
No
Cold Calling
The
Clerk informed the meeting that each house in the village would receive a pack
of information on Thursday 13th September. This was being coordinated by Lesley
Nesbitt, Crime Reduction Advisor.
Planning
for a Sustainable Future
The
Chairman informed the meeting of a letter that the Council had received from Mr
Boris Johnson MP expressing his support of the concerns expressed by the Council
on the Bill before Parliament.
05/09/07
Youth Shelter Follow Up
The
Chairman welcomed Mr Kevin Brophy of OCC Youth Service and Mr Eddy Lofthouse of
Active 10/20. The Chairman gave a brief background on the recent survey that had
been conducted in respect of the Youth Shelter. He explained that the Council
were seeking other options to support the youth of the village.
Mr
Kevin Brophy explained that the Youth Service supported Rural Youth facilities
although funding and resources were very limited. Mr Eddie Lofthouse highlighted
the role of Active 10/20 within Youth Service as it is a voluntary organisation.
Mr Lofthouse stated that a double-decker bus was available to support rural
communities as a way of engaging young people in informal surroundings. The
Council RESOLVED to invite Active
10/20 to bring their bus to the village on an agreed date to help determine the
best way forward in supporting the youth of the village. The Clerk was asked to
liaise with Action 10/20. (Action Clerk)
06/09/07
Recreation Ground
The
Chairman briefed the Council on the annual ROSPA Inspection report. He expressed
his gratitude to the Recreation Ground Committee for their hard work and
dedication. The report was passed to Mr Mark Willis as there were a few minor
points that required attention.
Mr
Mark Willis reported on the recent work that had been done in respect of mole
activity in the recreation ground.
07/09/07
Finance
1.
The Council RESOLVED
that the following expenditure should be paid:
Colourplus August Newsletter 2007
£196.38
Colourplus September Newsletter 2007 £236.55
£432.93
BDO Stoy Hayward Audit fee
£158.63
£592.08
Neil Marriott line marking aerosol
£30.47
Mark Willis repairs to meter box
£25.97
Playsafety
Ltd ROSPA inspection
£141.00
S ODonnell repair to meter box
£45.00
The
Council noted the instalment payment of £1,843.92 to the Public Loans Board.
The
Council RESOLVED to make a donation of £60.00 to Thame Citizens Advice
Bureau but declined to make any financial contribution to Starlight.
The
Chairman read out a letter from the Oxfordshire Association for the Blind that
thanked the Council for their financial donation.
The
Chairman presented to the Council of the issues arising from the audit for
2006/07. The audit report highlighted the need for the Council to consider the
level of fidelity guarantee insurance cover. The Council RESOLVED
to maintain its current level of cover as it considered the additional cost
of cover disproportionate to the risk involved. It also RESOLVED to accept the Annual Return for 2006-07.
The
clerk circulated a projected cash flow for the year ending 31st March
2008. The projected cash flow showed reserves increasing by £3,115. The clerk
drew attention to the demands on the reserves in 2008-09 due to the expiry of
the lease on the Post Office and the possible extension to the Village Hall
08/09/07
Planning
P07/W0914:
The
Council RESOLVED that this planning
application should be approved by South Oxfordshire District Council.
P07/W0699:
The
This
application has been granted planning permission by South Oxfordshire District
Council.
P07/W0073:
Revelmead: creation of family room within existing barn
This
application has been granted planning permission by South Oxfordshire District
Council.
P07/W0839
& 0838 LB: The Lamb
The
Council note the amended plans that had been sent for information only
09/09/07
Correspondence
SODC:
Planning Training for Councillors
The
chairman reminded Councillors of the Planning training organised by SODC and
encouraged Council members to attend.
SODC:
Land at Chiltern View
The
Chairman outlined a letter from SODC in which they suggested the transfer of the
amenity land in Chiltern View to the Parish Council. This matter had been
considered before and after further discussion the Council RESOLVED to decline the offer. The members took the view that there
would be no advantage to the Council if they had the land transferred to them
but the Council would be required to maintain the ground.
The
Chairman informed the Council of a request by Thames Valley Police to nominate a
Councillor to act as champion for the parish on neighbourhood policing. The
Council RESOLVED to appoint Cllr.
SODC:
Performance Plan 2007-08
The
Council noted the contents of SODCs Performance Plan for 2007-08.
Government
for the South East
The
Chairman informed the meeting of the publication of the Panel Report on the
Draft Regional Spatial Strategy for the South East. The Clerk pointed out that
the Panel had recommended a relaxation in the Green Belt policy south of
OCC
Minerals and Waste Development Framework
The
Council noted that a new minerals and waste plan for Oxfordshire was being
prepared following the consultation on three documents in 2007.
ORCC
Annual General Meeting
The
Council noted that the Annual General Meeting would be held in the Pine Lodge on
Wednesday 3 October 2007.
Oxfordshire
Playing Fields Association
The
Council noted that the Annual General Meeting would be held at Chalgrove on
Monday 1 October 2007. He passed the relevant paper to Mr Mark Willis of the
Recreation Ground Committee.
10/09/07
Village
Hall
The Chairman informed the meeting on the recent meeting with representatives of the village hall and the Post Office steering group. He highlighted the need to update the lease with the site plan that delineated the area occupied by the village. He also informed the meeting that the chairman of the village hall had written to the Charities Commission and that it would appear that the village hall could allow a shop/post office to operate within the charities premises. The Chairman referred to the existing level of rent in the current lease between the Parish Council and the Village Hall. The Council RESOLVED to discuss this matter at a future a future council meeting.
11/09/07
Village Shop/Post Office
The
Chairman informed the meeting that
12/09/07
Exchange of Information
Cllr.
Mabel Wood expressed her appreciation of the work done by
13/09/07
Date of Next Meeting
The
Parish Council will meet on Tuesday 9th
October 2007 at 8.00 p.m. in The Pine
Lodge Little
The
meeting finished at 9.45 p.m.
Parish Forum
There were no matters raised
Signed
by
Chairman
Date